List of To Do's before I Do's - The Coronavirus and your Wedding Day
The pre-wedding anxiety jitters is common for any couple about to say their I do’s, but instead of stressing over weather or seating arrangements, we now are stressing over a worldwide pandemic. Countless brides and grooms in the United States who are figuring out how to adapt the celebration of a major life event — often a carefully planned, emotional and costly affair — as the virus outbreak has started to significantly disrupt our daily lives.
Many couples whose nuptials take place before more widespread changes hit the United States’ $78 billion wedding industry. While changes are inevitable, weddings will still take place — albeit with various modifications.
Yes, there’s going to be fear about it, but there are things you can do to help the situation at your particular event, and if it weren’t a pandemic, it could possibly be something else, for example: weather. Being a photographer in tourist destination state, we often battle weather, that is normally one of our biggest hurdles.
I do believe being flexible will help our clients know the ultimate goal is marrying their love. Our clients are not canceling weddings, but guests lists are shortening — especially if guests need to hop on a plane to attend your event or travel. Destination weddings should expect a dramatically reduced guest list. Weddings in which the majority of people can avoid a hotel stay or air travel will have fewer guest list disruptions. This will also help with your catering count.
There are also benefits to locally sourcing attire, food and entertainment. Anyone who ordered their dress through a company such as David's Bridal, may be experiencing delays in getting their wedding dress or attire in time. We’re hearing a lot of bridal factories that make wedding dresses in China are getting delayed, so we are advising to plan well in advance or find local alternatives. To avoid problems with getting attire from China. We strongly suggest buying your attire locally.
For couples getting married in a space widely visited by the general public, like a park district building, public library, museum or popular event space, ask what their cancellation plans look like. And read the contract carefully. For those getting married in busy places of worship. Don't forget to ask about the cleaning procedures.
Depending on how your vendor contracts are written, couples could be on the hook to pay for everything even if you try to change a wedding’s date. Most industry vendors have dealt with weather issues and government shutdowns. A pandemic is much different, of course, but most of our contracts, while they cover acts of God, they lack the human element of a widespread pandemic.
( here @) Dandelion Weddings + Co. are advising clients not to cancel because the majority of them would lose the investment they’ve made, as well with other vendors they have contracts with. You don't want to loose your investment, when you can take precautions prior to your wedding day to alleviate that stress.
Those covered by wedding insurance need to contact their provider and see how canceling will affect them. Canceling even though insured, will still cost you a deductible, normally $500 and up. Even if you already have a policy in place, canceling simply because you fear you or your guests could get the coronavirus would likely not be covered. The fear of something happening, is not quite the same, in insurance terms, as a hurricane or an earthquake actually happening. Only if, say, flights were grounded to your wedding destination, or your venue canceled all events with no refunds, would your insurance even kick in.
The outbreak shows no signs of stopping anytime soon. Worldwide, more than 110,500 people have been infected, and more than 4,000 have died. In the U.S., more than 750 cases have been reported, per media outlets.
Also remember, you sent out invites. Invites are also expensive to send, let alone redo because of additional changes. Many friends and family have also already made arrangements for travel and may have booked non-refundable rooms or flights. You canceling your wedding may also cost your guests. Something to definitely consider.
The Knot, suggests some best practices for letting your guests know in advance. Send printed cards, personal notes or call them individually to let them know, If you have a website set up for your wedding guests, update that, too.
Weddings are by definition all about bringing friends and family together, which is tricky during a period of social distancing. For some guests who were expected to be in attendance, we suggested using technology to help include those who can’t attend in person. Such as Live Facebook Videos.
Here at Dandelion Weddings + Co. we are working with clients who wish to reschedule with no penalties. But we firmly believe that if you take the necessary precautions, your wedding day can go as planned.
"To Do's Before you I Do"
• Keep it local.
• Shorten your Guest List.
•Contact your Venue to Inquire about their Cancellation Plans + Procedures.
• Buy Locally.
•Ask Guests to stay home if sick.
• Find Alternatives - Such as Location or Travel.
• Implement Technology.
• Communicate with your Guests.
• Ask for Virtual Meetings from Vendors instead of in-person.
• Take the "Wait + See" Approach.
• Use your Wedding Website (The Knot, Wedding Wire for ex.) to update guests of changes.
• Have the wedding outdoors. Ventilation and light are crucial to decreasing viral transmission, In addition, distancing people to the extent you could – by setting seats at the ceremony a few feet apart, for example – would help decrease the risk for transmission.
• As for the food options, opting for a plated meal instead of a buffet-style meal would reduce the risk. But if you do decide to have a buffet at your reception or event, have each guest use their own silverware to serve themselves instead of a common serving implement that everyone touches.
• Set up hand sanitizer stations at every entrance and avoiding instances such as a communal wine cup at a Catholic wedding.
• Purchase Wedding Insurance if you haven't already.
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